EQUALITY POLICY

  

Plymouth and District Table Tennis Club (P&DTTC) which includes Plymouth Table Tennis League is committed to ensuring that equality is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equality:


Sports equality is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society. 


P&DTTC respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.


P&DTTC is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse and therefore fully embraces the following principles:


· Discrimination whether direct or indirect will not be tolerated.

· Every member to be responsible for creating a welcoming comfortable environment for anyone wishing to participate in table tennis.

· That all individuals have the right to participate in and enjoy table tennis. 

· Equality is not just about treating everybody the same, sometimes action needs to be taken to target any under represented groups.

· All recruitment and selection procedures, whilst meeting all the necessary legal requirements, will be fair and transparent. 

· Ongoing training regarding equality will be provided for staff and volunteers.

· Any known or perceived inequalities or incidents of harassment, bullying or victimisation will be regarded as serious misconduct and will be liable to the appropriate disciplinary action.


Responsibilities 

This policy will be available to and adhered to by all members, parents/guardians, volunteers and participants. The organisation’s Welfare Officer has responsibility for responding to any allegations or concerns, passing information to the Executive committee. Members, Parents/Guardians, volunteers and participants all have a responsibility to work together with the organisation in implementing procedures. The policy and procedures will be widely promoted and are mandatory for everyone involved in P&DTTC. Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the Club. 

  

Monitoring 

This policy will be reviewed a year after development and then every three years, or in the following circumstances: 

· Changes in legislation and/or government guidance. 

· As required by TTE.

· As a result of any other significant change or event.


P&DTTC recognises and commits to uphold its legal obligations under the following legislation: 

· The Equal Pay Act 1970 

· The Rehabilitation of Offenders Act 1974 

· The Sex Discrimination Act 1975, 1986 and 1999 

· The Race Relations Act 1976 and the Race Relations (Amendment) Act 2000 

· The Disability Discrimination Act 1995 

· Employment Equality (Sexual Orientation) Regulations 2003 

· Employment Equality (Religion and Belief) Regulations 2003 

· The Children Act 1998 

· The Human Rights Act 1998  

image1

GDPR PRIVACY POLICY 1

  

1 About this Policy 

1.1 Throughout this document where the word ‘we’ or the word ‘club’ is used that is referring to Plymouth and District Table Tennis Club and/or Plymouth Table Tennis League.

1.2 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it. 

1.3 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you. 

1.4 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. We may be required to amend this Data Privacy Policy due to regulations. For any significant changes you will be notified but you are advised to check our Website for the latest Privacy Policy

1.5  We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the ‘Controller’ of all personal data we hold about you.


2 What type of personal information might we hold about you?

2.1 We will collect information about you that you provide by filling in the membership forms and by corresponding with us.

2.2 We may hold and process any or all of the following personal information about you:

· Personal details such as your name, gender, age, date of birth, contact details (e.g. your address and postcode, email, telephone and mobile numbers), and in some cases your medical background and doctors details.


3 Using your information in accordance with Data Protection Laws

3.1 Data protection laws require us to meet certain conditions before we are allowed to use your personal information in the way described in this privacy notice.

3.2 We rely on a condition that allows us to use your personal information to comply with running the Club. We also rely on a condition known as ‘legitimate interests’ in order to use this information in the way described in this privacy notice. We have legitimate interest to collect and process your personal information as we need to administer the League and to provide you with information concerning the League.

3.3 We will keep the amount of personal information collected and the extent of any processing to the minimum.

3.4 We will only process ‘sensitive’ or ‘special categories’ of personal information under the Data Protection Laws (e.g. information about your health) where you have explicitly consented to this by providing the information. You have the right to have this information removed at any time.

  

4 What we do with your information?

4.1 We may use your personal information for a number of purposes relating to the administration of the Club including the following:

· To notify you about changing match nights.

· To inform you about meeting dates

· To inform you about Rule Changes and to keep you abreast of the latest information concerning the Club.

· For record keeping.

· To inform you of any changes regarding access to the HQ Building.


5 How long do we keep your information?

5.1 We will hold your personal information on our system for as long as is necessary for the Club to provide benefits to you.

5.2 If you cease to be a member of the Club we will hold your information for a period of at least 6 years after you cease playing in case any further queries arise.


6 Who do we share the information with?

6.1 Where appropriate for the purposes of administering the Club we may share your information with other clubs and Devonshire County Table Tennis Association.

6.2 For affiliation purposes we will share your information with Table Tennis England.

6.3 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as deemed necessary by us to fulfil the task of administering the Club


7 How we protect your personal data 

7.1 We will not transfer your personal data outside the EU without your consent. 

7.2 The data that we collect from you will only be stored inside the UK.

7.3 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. 

7.4 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure. 

7.5 For any payments which we take from you online we will use a recognised online secure payment system. 

7.6 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk. 

  

8 Your rights in relation to your personal information

8.1 The accuracy of the information that we hold about you is important to us. If any of the information that we hold is inaccurate or out of date, please let us know using the contact details set out at the end of this document.

8.2 You have a number of rights under the Data Protection Laws in relation to the way we process your personal data, namely:

· To access your personal data 

· To be provided with information about how your personal data is processed 

· To have your personal data corrected 

· To have your personal data erased in certain circumstances 

· To object to or restrict how your personal data is processed 

· To have your personal data transferred to yourself or to another business in certain circumstances

8.3 You have the right to take any complaints about how we process your personal data to the Information Commissioner: 

https://ico.org.uk/concerns/ 

0303 123 1113

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF


9 Contact details

If you have any queries about this privacy notice, or wish to exercise your rights regarding this policy please contact Peter Nicholson, the Club’s Data Protection Manager on:

Email  petenicholson.nicholson@btinternet.com

Tel. 01752 813757

Mobile. 07

Address. 24 Woodland Way

Torpoint

Cornwall PL11 2DW 

image2

SAFEGUARDING POLICY

Plymouth & District Table Tennis Club (P&DTTC) which includes Plymouth Table Tennis League acknowledges the duty of care it has to safeguard and promote the welfare of all, both children & adults and is committed to ensure its safeguarding practice reflects statutory responsibilities, government guidance and TTE best practices. 


The policy recognises that the welfare and interests of all is paramount in all circumstances. It aims to ensure that regardless of age, gender, religion or beliefs, ethnicity, disability, sexual orientation or socio-economic background, all have a positive and enjoyable experience of sport at P&DTTC. 


Policy Aims 

As part of our safeguarding policy P&DTTC will: 

· Promote and prioritise the safety and wellbeing of both children and adults. 

· Ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate education/training to recognise, identify and respond to signs of abuse and other safeguarding concerns relating to children and adults.

· Ensure that all members of the Club are aware of their responsibility to report concerns to the Welfare Officer. 

· Ensure that all suspicions and allegations of abuse and poor practice are taken seriously and responded to swiftly and appropriately. 

· Ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individuals who raise or disclose the concern. 

· Ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored.

· Ensure robust safeguarding arrangements and procedures are in operation.

· Ensure that anyone, who in good faith, reports their concerns is fully supported and whose identity where possible, shall remain undisclosed.

· P&DTTC will work in close partnership with children, parent/guardians and adults to review and implement all safeguarding procedures. 


Responsibilities 

This policy will be available to and adhered to by all members, parents/guardians, volunteers and participants. The organisation’s Welfare Officer has responsibility for responding to any allegations, concerns or child protection incidents, passing information to the Executive committee. Members, Parents/Guardians, volunteers and participants all have a responsibility to work together with the organisation in implementing procedures.  The policy and procedures will be widely promoted and are mandatory for everyone involved in P&DTTC.  Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the Club. 


Monitoring 

This policy will be reviewed a year after development and then every three years, or in the following circumstances: 

· Changes in legislation and/or government guidance. 

· As required by the TTE

· As a result of any other significant change or event.

  

In drawing up this policy and the guidelines P&DTTC has taken into account the following legislation for safeguarding both children and adults:

· The Children Act 2004

· The Children Act 1989

· The Protection of Children Act 1999

· The Safeguarding Vulnerable Groups Act 2006

· The Every Child Matters Strategy 2004

· Working Together to Safeguard Children

· The Sexual Offences Act 2003

· Human Rights Act 1998

· The Rehabilitation of Offenders Act 1974

· Data Protection Act 2018

· Police Act 1997

· Protection of Freedoms Act 2012

· The Care Act 2014

· Domestic Violence, Crime and Victims (Amendment) Act 2012

· The Equality Act 2010

· The Safeguarding Vulnerable Groups Act 2006

· Mental Capacity Act 2005


Personal information will be treated in strict confidence, within the limits of the law, which requires that the Police, Children’s Services, Adult Services and/or any other statutory agencies including the NSPCC be informed where there are concerns that a child or adult is at serious risk of harm or it is believed that a crime has been committed.

image3