Governing Body Meetings (by Dave Backholer)

Meeting 30th September 2019

MINUTES OF THE GOVERNING BODY MEETING

HELD AT CLUB H.Q. ON FRIDAY 30th September 2019


THE CHAIRMAN

As Pete Nicholson was unable to attend the meeting was chaired by Tony Powlesland who welcomed those present to the first meeting of the 2019 – 2020 season. He said that we are pleased to have new Club sponsors who are Shopfitting by SWS.


MISSING CLUBS

Joola and University


MINUTES OF LAST MEETING

The minutes of the previous meeting held on 3rd May 2019 were approved as a true record.


MATTERS ARISING

At the last meeting it was suggested that the Handicap Cup could be changed to a format based on 500 points with each match consisting 9 singles and 1 doubles game scoring the total points of all games with a points handicap given in favour of the lower ranked team. At the A.G.M. it was approved unanimously to change to this format for this season, as a trial, and will be discussed again on completion of the competition.


TREASURER’S REPORT 

Pete Nicholson reported to the Executive Committee that we currently have funds amounting to £19.2k. There will be some major outgoings during the season for maintenance of our H.Q. including attention given to the gable end wall and front doors.


MATCH SECRETARY’S REPORT

Russ Keith said that there had been 176 playing members registered for 2019 - 2020.

The website and H.Q. noticeboard are up to date. The new handbook is available and there is a downloadable version on the website. He has produced a printed fixture list for all players (also available on the web). Sufficient result cards for league games plus 3 cards for the new handicap format for each team were distributed along with a scorebook (unfortunately the scorebooks arrived from the printer with the pages printed on card instead of paper making them rather bulky). 

Regretfully Woodland Fort ‘A’ have had to withdraw from Division 2 leaving another space in that division. Astor ‘E’ will have a ‘loaned in’ player during the first half of the season whilst Bob Steele recovers from an operation.


All team and player fees must be forwarded to the Treasurer by 30th September.


A.O.B.

As players who are not registered Club Members have been seen using H.Q. the entry door code has been changed. The new number has been e-mailed to all registered members and is now active.

It is unlikely that expansion of facilities at Eggbuckland by Joola will be started in the near future.

As there was no further business the meeting closed at 7:52 p.m.


The next meeting will be held at H.Q. at 7:30 p.m. on Friday 6th December 2019

Dave Backholer - Minute Secretary